BBYO | AZA & BBG | International Convention | Summer

Governance & Democracy

Our global operating model

AZA and BBG work because they're run by us. If you want to see something changed in our Movement, you can write a motion. If you want to serve in an elected position, you can run. If you want to start a new campaign, you can organize. AZA and BBG are different because we are member-led and staff supported. You've got the power to make this your movement. How will you use it?

Get Started

For a movement to run and grow, it needs shared operating procedures. In AZA and BBG, we have standardized ways and best practices for
elections, running business meetings, writing constitutions, branding ourselves, and more.

Elections

AZA and BBG elections generally happen every six months on the chapter level and annually on the council, regional, and International level. While there may be nuances from community to community about running elections, we have standardized procedures on how Alephs and BBGs are elected to leadership positions. If you are running elections for your community, this information will come in handy. There's a lot to know!

Constitutions

Constitutions are the established rules and principles that guide our governance. At every level of AZA and BBG, there should be a constitution. The constitution is our source of truth when we're unsure about decisions, and you have the power through legislation to put forth changes you wish to see. If your chapter, council, region, or country does not have a constitution yet, view AZA's and BBG's International constitutions as a model or contact our International Mazkirim for support.

This year, a Constitutional Committee is working to update the International Constitutions to ensure these documents reflect the current ideals and practices of AZA and BBG around the world. Sound cool? Check out the Lead hub to help.

BBYO Parliamentary Procedure

While it may seem complicated and confusing at times, parliamentary procedure is incredibly helpful in running a successful meeting. The procedures ensure order, maintain consistency across meetings and protect the rights of the members. We are a democracy, after all! These procedures were adapted from many sources including Robert's Rules of Order, which is a standard across governments and institutions.

Learn the Rules

Branding

Our brand is our identity and how you choose to represent it reflects on all of us. From the swag you make for your chapter or conventions to the graphics you post on social media, we have to ensure that people not only perceive AZA and BBG in a positive light, but are inspired to want to be a part of it. Click on the files below to download the main logo files for designs in your community. Anything that you print with these logos should represent our Movement positively and adhere to brand standards.

Plan Ahead

There are important dates to keep in mind when prioritizing our operations. These dates include hands-on training opportunities, Movement mobilization moments, registration dates, and relevant programs that tie to governance and democracy. Check back for constitution workshops, election packet dates, board trainings, and more.

Fall Semester 2018

Beginning of FY19

July 1

Today starts the operations for the new BBYO programming year.

Fall Board Training Season

August-September

Utilize the resources on this website to train your board at meetings and conventions.

August Executives Conference

August 9-12

A convening of all community presidents to launch the year.

IC and Summit Registration Opens

October 4

See our democracy in action in Denver this February.

Summer Registration Opens

November 1

Learn the basics of our operating principles at one of our summer leadership experiences.

Giving BBYO Day

November 27

Help us mobilize to raise thousands of dollars to support running BBYO.

I-Board Election Packet Released

December

For the 95th Grand Board of AZA and 75th International Board of BBG

Spring Semester 2019

Spring Board Training Season

January-February

Utilize the resources on this website to train your board at meetings and conventions.

BBYO Staff Conference

January

An annual convening of all BBYO staff for training, collaboration, and fun.

IC and Summit

February 13-18

See our democracy in action in Denver this February.

International Elections

February 17

Elections for the 95th Grand Board of AZA and 75th International Board of BBG.

Advisor Appreciation Month

March

Our advisors give their time to ensure AZA and BBG are possible. Let's honor them.

BBG Founders' Day

April 22

Celebrate BBG's 75th anniversary with your chapter.

AZA Founders' Day

May 3

Celebrate AZA's 95th anniversary with your chapter.

End of FY19

June 30

End of operations for the current BBYO programming year.

Toolbox

Want to keep learning? Explore more governance and democracy tools below!

10 Tips for Strong Branding

Learn a few insider tips for how to market your experiences in your community.

Explore

Action Planning Steps

Action planning is a process that focuses your ideas and determines what steps you need to take to achieve your goals. Review the steps of action planning to see what should happen after you set a goal with your board.

Explore

Action Planning Template

Fill out this template to make your goals a reality.

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Amendment Form

This form allows any member to easily participate in a business meeting by submitting amendments (requested changes) to a piece of legislation. Print copies of this form before any business meeting.

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BBYO Code of Conduct

The BBYO Code of Conduct is designed with the health, safety, and well-being of teens, staff, advisors, and participants in mind. By being a member of AZA and BBG, you have committed to abiding by the rules of our Code of Conduct.

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Chairpeople and Committees

Chairs and committees are excellent ways to spread leadership roles in your community. Learn about the different kinds of opportunities you can create for members.

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Chapter Board Position Descriptions

Understand the specific responsibilities of our commonly elected positions in AZA and BBG.

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Chapter Start Up Guide

Splitting a chapter? Launching a new community for BBYO? This guide is about to be your new best friend.

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Checklist for Marketing Your Programs

Reference this checklist anytime you are building marketing materials for a program.

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Election Protocols

There's a lot that goes into running an election. From nominations to to slide downs to caucuses—here's your guide to how we do it in AZA and BBG.

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Elections Script

BBYO elections are run using parliamentary procedure. Have a copy of this script on hand anytime you run elections.

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Event Photography 101

This resource will walk you through the motions before, during, and after your event to successfully capture it with photos.

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Hosting a Community States Ceremony

Use this script when putting together your States Ceremony at any level of AZA and BBG. A States Ceremony is an opportunity for the Godol and/or N'siah to share wins and visions for the future of their community.

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How to Create Video Content to Promote Your Programming

Video is one of the most effective tools for reaching the teen audience. Use this guide to learn some basic tips on how to up your video game and reach more teens than ever before.

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Installations Ceremonies

Officially welcome your new AZA or BBG board with the Installations Ceremony.

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Sample Meeting Agenda

Check that your business meeting agenda is ready to go by referencing this document. If you don't know where to start with your agenda, this is a great place.

Explore

Scale of Motion Disruptiveness

Our Order is a democratic one. We're member-led and practice "parli-pro." And while we don't always agree, there is a way to dissent with order and respect to our brothers and sisters, and the process.

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Sign-In Link

A sign-in should be present at every event to ensure we are keeping track of who we are engaging with. We want to easily be able to follow-up with anyone who comes through the door!

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SMART Goal Setting Template

We set goals all the time in AZA and BBG about membership, programming, fundraising, and more. If you're setting goals, be sure they're SMART ones.

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Social Media Guidelines

Social media is one of our best tools to mobilize and promote our Movement. If you are running your chapter or community's social media, be sure to know these tips.

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Snapchat Geofilters

Any official BBYO event should have a Snapchat filter. Download these to use at your next program!

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The Role of Chapter Executive Boards

The Executive “Exec” Board is made up of all elected chapter officers, committees, and chairpeople. Their job is to ensure the chapter is healthy and operating at full capacity. Learn more about how the board works.

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Tips for Running a Successful Meeting

Learn the basic dos and don'ts of running meetings.

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You've Worked Hard. Let's Celebrate. 🎉

For all of our committed Alephs and BBGs supporting our democratic values—we want to celebrate you. By following our governance standards, you may be eligible for a number of highly esteemed AZA and BBG International Awards including the Shield of David, the Star of Deborah, Henry Monsky Chapter Excellence, Miriam Albert Chapter Excellence, and Maurice Bisgyer Chapter Excellence Awards. If you know an Aleph or BBG who deserves to be recognized for their work strengthening our priorities, consider nominating them for the Menorah Pledge and Cardinal Principles Awards.

Learn more about your eligibility by exploring these awards below:

Explore Awards
Governance & Democracy
Get Started
Plan Ahead
Live It
Toolbox
Celebrate