FOR EVERy JEWISH TEEN, ANYWHERE AND EVERYWHERE
BBYO Fall Fest is our movement’s seasonal campaign featuring an array of unique events and exclusive experiences designed to showcase the best of what each community has to offer. This year's global Fall Fest lineup included interactive private dining and culinary experiences, behind-the-scenes access to professional sporting events, party bus city tours, arcade/laser tag/go kart takeovers, charity rides hosted by the hottest spin studios, and so much more!
Explore the growing list of Fall Fest events happening around the world. Use this list to inspire your plans!
Austin 11/3/19 | Friendsgiving with Sports & Yoga
Barcelona 10/20/19 | Lunch In the Sukkah
Bethesda 10/27/19 | Food, Games, and Music @ Fleming Park
Brooklyn 11/17/19 | Luncheon with Female Role Models
Charlotte 11/23/19 | Basketball Night: Hornets vs Bull
Cleveland 11/1/19 | Night on the Town: Party, Sushi, & Cupcakes
Collingswood 11/3/19 | Singing and Activities @ Songbird Karaoke
Denver 11/16/19 | Colorado Avalanche Game and Ice Tour @ Pepsi Center
East Hanover 11/23/19 | Fall Fest @ FunPlex
Fairfax 11/17/19 | NoVA Spirit Day: Chapter Flags, Competitions, and Curated Fun!
Freehold 10/26/19 | Fall Festivities
Ft. Lauderdale 10/19/19 | SWAY Nightclub: DJ, Food, Giveaways, and More
Houston 9/22/19 | Houston Astros Game @ Minute Maid Park
Izmir 11/15/19 | Costume Contest, Games, and Fun
Kansas City 11/9/19 | Neon Rooftop Party
Krakow 11/18/19 | Dinner & Game Night
Las Vegas 11/16/19 | Havdallah-ween
Long Island 10/12/19 | Adventureland Amusement Park Day
Los Angeles 10/26/19 | Spooky Halloween Costume Party
Miami 10/6/19 | An Instagrammable Day in Miami
Milwaukee 11/2/19 | Bucks Watch Party and Indoor Tailgate
Montreal 11/22/19 | Bowling Extravaganza
Nashville 10/6/19 | Tennessee Titans Game @ Nissan Stadium
North Bethesda 11/16/19 | Yoga & Yogurt
Olney 11/3/19 | Paint-Your-Own-Pottery @ Mud Hut
Omaha 11/3/19 | VR Experience @ Infinite Loop VR
Orlando 11/2/19 | Duel of Fools Show @ SAK Comedy Lab
Richmond 10/12/19 | Movie Night & Havdalah
Rockville 10/25/19 | Ice Skating for ISF
San Antonio 11/3/19 | Friendsgiving with Sports & Yoga
Seattle 10/12/19 | Sukkot Camping Trip
St. Louis 11/10/19 | Topgolf with other Jewish Youth Groups
Toronto 11/30/19 | Skating, Karaoke, & Food at Everest Ice
Waltham 10/20/19 | Halloween Brunch
Whitefish Bay 11/3/19 | Painting with a Twist
Making the magic of Fall Fest happen takes weeks of planning, strategic thinking, and problem solving. Whether you're new to the Fall Fest planning game or have a year of experience under your belt, everyone could benefit from taking a lot at the steps to planning a high-level WOW experience like Fall Fest below. Who knows—you're best idea may come from asking yourself some of the questions in these steps.
If you're new to Fall Fest, be sure to read over this Fall Fest one-pager, which will guide you through our program models and provide context about the purpose of the initiative.
If you still have questions after reading through the steps, that's totally cool. Feel free to contact your International S'ganim for programming support or International Morim for recruitment support. Don't worry, we've got your back.
Before you dive into the planning process, be sure to learn what's important to the success of your event. Review the goals and parameters of the initiative you're working toward, and understand key opportunities for innovation to elevate your experience from good to WOW.
What is the purpose of this initiative?
How can you maximize creativity and innovation in working toward stated goals?
How can this effort be layered into your programming calendar to enhance your funnels?
What does success look like for this experience (including metrics tied to program engagement, quality, innovation/risk, etc.)?
How will achieve that success?
Once you clearly understand the task at hand, IDEATE together with teen and staff leadership to build a unique experience that will best serve your community's needs within the context of the initiative. Do a community mapping exercise, clarify key responsibilities, and establish ambitious (and attainable!) goals.
What are the unique opportunities (and challenges) afforded by your community - including people, places, experiences, etc. - and how can you take full advantage of them to elevate your event?
What responsibilities are key to the success of this experience, and how will you divide the work (among specific teens and staff) to define expectations and share the load, while also leveraging individual skills?
Set SMART Goals
What specific, measurable, achievable, relevant, and time-bound goals will enable you achieve your stated objectives to maximize success?
With a clear vision to guide you, take time to STRATEGIZE everything you'll need to enable success. Solidify basic logistics, design your program budget, seek out partnerships, outline a clear marketing strategy and swag, designs, all while further elevating your program plan to produce a truly 'high res' experience.
What are the key Who, What, When, Where and Why components of your event?
What program plan will you use to drive progress toward your desired outcomes?
How will you push your event concept beyond the status quo to build an experience that is as inclusive as possible and that will defy all expectations?
How can you get creative to maximize your experience while minimizing dollars required?
Where might you apply for additional funding to go above and beyond for your program?
Considering the nature of your event, what local/national organizations can you engage as community, program, and/or brand partners?
How can you leverage parents, alumni, and other stakeholders to help?
What steps are required to turn your program idea into a reality?
What tasks and support are needed to make that happen, and along what timeline?
How will you leverage your network using all available communication channels to promote your event far and wide?
Who will own each touchpoint, and along what timeline?
What relevant, sophisticated, and desirable swag will you offer before/during/after your event to surprise and delight your guests?
Where are there opportunities to bulk order items to keep costs low?
Good things come to those who HUSTLE. Use branded templates and an all-in approach to promote your event early and often. Create smart online systems to stramline registration. Dig deeper to recruit more teens across all social circles, and make sure the press (and the Order!) hear about what you have planned.
How can you leverage (and customize) available promotional items to build major buzz about your event through a variety of digital, print, and live sharing platforms?
How will you use BBYO's online registration portal to promote your event and encourage pre-registration for planning purposes?
What other fun information could you collect to inform surprise-and-delight opportunities?
How can you activate your recruitment plan in a way that builds real FOMO among your target audience, and what exciting incentives can you offer to encourage hustling toward pre-registration?
Engage the Press
How can you pitch the community impact of your event (to elevate BBYO's brand) in a way that will attract local/national media to take note and either attend or cover the experience?
Celebrate Internally
What information can you share about your event to help BBYO build a strong global narrative touting the reach and impact of our Movement's most influential programs?
As you gear up for the big day, get ready to EXECUTE. Send out final reminders, walk through the event with your steering committee, prep supplies and swag for distribution, and BBYO-ify your venue. Steward prospects (and members) with intention, and surprise and delight your guests to leave a lasting impression.
What unanswered questions remain, and how will you address them?
How can you use final pre-event reminders and confirmation messages to enhance overall buzz throughout your network?
What program moments should be scripted in advance (versus free form), and how should leadership team members plan to handle any issues as they arise?
How can you use branding and signage, as well as lighting, A/V, risers or other fun seating options, reserved VIP areas, and other venue elements to bring your space to life and enhance its fullness?
What expectations can you set and systems can you put in place to easily identify prospects (and under-active members) to ensure that all new attendees are well taken care of from the time they arrive to when they leave?
What fun surprises, snacks, and/or other program enhancements can you offer to ensure all attendees leave eager for more BBYO?
How will you share upcoming event information so everyone knows what's next?
Take advantage of the shared energy and momentum from your event while it's fresh to make sure attendees keep coming back for more. Coordinate an individualized follow-up plan to gather input to inform future programs, say a heartfelt thanks to all involved, and close out the MRIHA model by making the Ask!
How can you use technology and/or individualized outreach to gather input from prospects and other attendees to help improve your community's WOW programs in the future?
How can you customize available branded templates to personalize your follow-up outreach to all key guest segments (prospects, members, parents, partners, stakeholders, etc.)?
How can you coordinate targeted 'Ask' outreach to invite all prospect attendees to join BBYO in a timely and effective manner?
Bring your Fall Fest event together through our suite of branding resources. Each item will give you specific instructions on how to deploy the tool in your marketing and social media strategy.
Pre-Event Marketing
You know an event is going to be successful when you see it everywhere. Utilize these tools and templates to get the word out.
Blast this image on all of your social media channels and be sure your friends share it on their personal accounts. Add your event information in the caption of the image.
Download
Four versions available! Share the details about your event with this customizable flyer template. There are different flyer versions available based on what type of Fall Fest event you are running. Hang these flyers at all of your local hang out spots.
Size: 8.5'x11''
Four versions available! Share the details about your event with this customizable flyer template. There are different flyer versions available based on what type of Fall Fest event you are running. Hang these flyers at all of your local hang out spots.
Size: 8.5'x11''
Brand your Instagram story with #BBYOFallFest to create hype about the event.
Download
Available in 11"x17" and 24"x36". Hang the official Fall Fest poster all over your city to create buzz and excitement. This poster is also available in a customizable version to add your basic event details.
Download
Utilize this letterhead when making formal asks to community partners or guests to join your event. If you're an overachiever, you can put all of your official Fall Fest program outlines in this document.
Download
Customize them, cut them up, and hand them out to all of your friends at school, practice, clubs, and more to make sure everyone knows they're invited to the coolest event in your community.
Whether you're hosting a charity ride, mega-concert, or private movie screening make your Facebook event and personal social media profile look sharp with this event cover photo.
Download
When sending your targeting email blasts to your friends, parents, prospects, and community members pop-in these headers and footers.
Download
Everyone loves getting something in the mail that feels personal. Reach out to your community with this customizable postcard.
DownloadEvent Environment Enhancements
Never let any of your attendees look anywhere without remembering they are at Fall Fest. Be sure to order these items at least two weeks before your event to avoid any rush fees.
Place this board outside of your event entrance so everyone knows they're in the right place.
Instructions: Order from Vistaprint (or any local print shop) a 22”x28” full-color
foam core board.
Place this banner at the heart of your event. Be sure it's visible for any special photo moments.
Suggested vendor: Echod Graphics
Instructions: Select vinyl banners > 13 oz. vinyl banner > 4’Hx8’W. Depending on your space add grommets or pockets for hanging. Grommets are recommended every two feet and work with command hooks. Pockets are great if you already have a banner stand. Upload artwork after you order and be sure to get a proof.
Order a step and repeat to make everyone feel like a VIP. Bring additional props and throw a red carpet in front of the step and repeat to really go big.
Suggested vendor: Echod Graphics
Instructions: Select vinyl banners > 13 oz. vinyl banner > 8’Hx8’W. Depending on your space add grommets or pockets for hanging. Grommets are recommended every two feet and work with command hooks. Pockets are great if you already have a banner stand. Upload artwork after you order and be sure to get a proof. Buy a stand for your step and repeat here.
When everyone is posting with this filter, the FOMO will be real.
Instructions: Submit on Snapchat at least 24 hours before your event.
Plaster every wall of your event with this poster. If a step and repeat is not in your budget, print out a few dozen of these posters to make a photo wall.
Instructions: Order from Vistaprint (or similar
printing company) a 11’’x17” or 24"x26" full-color print on card stock paper or print at local office.
We recommend that your event sign-in be online through a form, but we know things happen. Maybe your venue doesn't have WiFi or the sign-in link isn't working. Whatever the case may be, print out a few dozen copies of this sign-in form to ensure you capture the information of everyone at your event.
DownloadSwag and Merchandise
Order some special items for your Fall Fest event—you're attendees will love it. Be sure to order these items at least two weeks before your event to avoid any rush fees. Any of these designs can be repurposed to be printed on other promotional items. Get creative! We can't wait to see what you produce. We have more designs coming your way. Check back soon for more!
Suggested vendor: Rush Order Tees
Instructions: Call 800-620-1233 or submit design here. Feel free to select different tank tops or imprint colors. Recommended to print on dark shirt.
Ballpark price: $7/item
Suggested Vendor: Rush Order Tees
Instructions: Call 800-620-1233 or submit design here. Feel free to select different apron or imprint colors. Recommended to print on dark shirt.
Ballpark price: $10/item
Suggested Vendor: Custom On It (Head); Custom On It (Wrist)
Instructions: Select your colors and quantities. Go all black or use red and blue for AZA and BBG colors. Upload logo or emblem.
Ballpark price: $4/item
Suggested vendor: Rush Order Tees
Instructions: Call 800-620-1233 or submit design here. Feel free to select different tank tops or imprint colors. Recommended to print on dark shirt.
Ballpark price: $7/item
Suggested Vendor: Rush Order Tees
Instructions: Email mike@rushordertees.com asking for AZA and BBG hats with quantity, shipping address, and shipping timeline.
Ballpark price: $11/item
Suggested Vendor: Rush Order Tees
Instructions: Call 800.620.1233 or upload artwork here, we recommend printing on a black Next Level brand t-shirt, but this design can be repurposed for any article of clothing (sweatshirt, long sleeve, etc.)
Ballpark price: $10/item
Suggested Vendor: Totally Promotional
Instructions: Select one of the 'best sellers' and find a size that works for your budget. Upload the AZA and BBG seal or BBYO logo for the front.
Ballpark price: $30/item
Suggested Vendor: Extreme Glow
Instructions: Upload the BBYO logo, select your colors, and make your party look incredible. If it's not within your budget to brand the foam sticks, order a blank set for your event here.
Ballpark price: $2/item
Suggested Vendor: 24 Hour Wristbands
Instructions: Upload one of our designs, select “full imprint colors” and “upload my artwork.” We recommend requesting a proof to ensure it prints correctly.
Ballpark price: $1/item
Suggested Vendor: Everything Branded
Instructions: Select bracelet colors, request a quote, upload the BBYO menorah, and make sure it looks good on your proof. A white and black menorah are available in the art files.
Ballpark price: $2/item
Suggested Vendor: With Logos
Instructions: Select sunglasses colors, request a quote, upload the BBYO menorah, and make sure it looks good on your proof. A full-color and black menorah are available in the art files.
Ballpark price: $2/item
Jewish Enrichment Materials
Instructions: Utilize this interactive placemat at your food experiences and meals for participants to learn more about how Judaism connects to food.
Size: 17"x11"
Instructions: Place these posters around your event to connect your Fall Fest event to Jewish texts about the importance of building community.
Size: 11"x17"
Instructions: Add a nice Jewish touch to the beginning and end of your event by printing out these Shalom and L'hitraot cards Jewish blessings for uniting and departing.
Size: 5.5"x4.25" (This is a quarter of a standard sheet of U.S. paper. Files are formatted to print out four on a page and cut them!)
Program Resources
Learn the basics of Fall Fest and how you can start planning an event to 'WOW' your community.
Download
There are many ways to enhance the Jewish experience at your upcoming Fall Fest events. Explore this guide for tips and tricks to amplify and enhance the meaning of your content.
Download
Fall Fest makes us feel like a Movement because it's happening in hundreds of cities around the world. Use this script to open and close your events, so participants feel a part of something bigger.
DownloadPost-Event Follow-Up
Thank the people who made your event happen and invite everyone to come back for your next community event!
Hand these out at the end of your event to invite your friends to the next big thing (hint: Global Shabbat). These are customizable for you to share information about your next event.
Instructions: Order from Vistaprint (or similar
printing company) a 3.5"x2" full-color business card.
Ballpark price: $10
Share all of your Fall Fest posts with the hashtag #BBYOFallFest to showcase all of the incredible events happening around the world. Maybe if you're lucky you'll get a shout out from @BBYOInsider.
