JOIN US DEEP IN THE HEART OF TEXAS
Please review all travel directions carefully. We can't commit to provide transportation if teens book travel outside of these specific parameters. For all requests related to unique travel arrangements, please be in touch with the IC Customer Service Team so we can work with you in advance of IC to be as accommodating as possible.
Travel information must be submitted on registrants account no later than Thursday, December 5, 2019.
Your arrival date may begin as early as a week before IC. Specific travel information will be provided by local BBYO professionals or partner agency staff. All International Delegates should feel free to contact Lana Alman with questions.
Your arrival date will be Wednesday, February 12, 2020. IC Summit is a pre-IC experience for members seeking hands on skills-based training. See below for specific details on arrival options.
Dallas/Fort Worth International Airport (DFW) or Dallas Love Field Airport (DAL)
All delegates flying into Dallas should plan to arrive no later than 3:00 PM CST. Starting at 8:00 AM CST, BBYO staff and IC volunteers will be stationed throughout Dallas/Fort Worth International Airport (DFW) and Dallas Love Field Airport (DAL) wearing colorful BBYO vests and holding BBYO signs. They will help direct you to the following meeting areas. Specific information about what teens should do upon their arrival at the airport will be provided directly to all registered delegates and their families in the weeks ahead of IC.
Shuttles will begin making loops to the IC hotel by mid-morning on all arrival days. Delegates will be able to register early and rest before IC Summit begins. All hotel rooms may not be ready at the time of a delegate's arrival, but luggage will be safely stored and there will be programming, restaurants, and cafes available for teens to enjoy until their room is ready.
You may still have time where you are hanging out at the airport between shuttles, so we encourage you to bring a little extra money for snacks/meals.
Airport Drop-Off (By Car)
If you are being dropped off at the airport, plan on arriving by 3:00 PM CST. Delegates may not drive themselves to IC.
Hotel Drop-Off (Arrival by Car or Bus)
If you are being dropped off at IC, plan on arriving by 4:00 PM CST. Delegates may not drive themselves to IC.
Your arrival date will be Thursday, February 13, 2020. See below for specific details on arrival options.
Dallas/Fort Worth International Airport (DFW) or Dallas Love Field Airport (DAL)
All delegates flying into Dallas should plan to arrive no later than 3:00 PM CST. Starting at 8:00 AM CST, BBYO staff and IC volunteers will be stationed throughout Dallas/Fort Worth International Airport (DFW) or Dallas Love Field Airport (DAL) wearing colorful BBYO vests and holding BBYO signs. They will help direct you to the following meeting areas. Specific information about what teens should do upon their arrival at the airport will be provided directly to all registered delegates and their families in the weeks ahead of IC.
Shuttles will begin making loops to the IC hotel by mid-morning on all arrival days. Delegates will be able to register early and rest before IC begins. All hotel rooms may not be ready at the time of a delegate's arrival, but luggage will be safely stored and there will be programming, restaurants, and cafes available for teens to take part in until their room is ready.
You may still have time where you are hanging out at the airport between shuttles, so we encourage you to bring a little extra money for snacks/meals.
Airport Drop-Off (By Car)
If you are being dropped off at the airport, plan on arriving by 3:00 PM CST. Delegates may not drive themselves to IC.
Hotel Drop-Off (Arrival by Car or Bus)
If you are being dropped off at the hotel, plan on arriving by 4:00 PM CST. Delegates may not drive themselves to IC.
Dallas/Fort Worth International Airport (DFW) or Dallas Love Field Airport (DAL)
All delegates leaving via the airport should plan to book flights out of Dallas after 11:00 AM CST.
Airport Pick-Up (Departure By Car)
If you are being picked up at the Dallas airport, please arrange your ride for pick up at 11:00 AM CST. Delegates may not drive themselves home from IC.
Hotel Pick-Up (Departure by Car or Bus)
If you are being picked up at the hotel, please plan to depart by 9:30 AM CST. Delegates may not drive themselves home from IC.
BBYO has partnered with Travel Insured International to provide a discounted group travel insurance option specially designed for teen travel. Families are highly encouraged to sign-up for travel insurance in order to protect their investment and plan for the unexpected. All benefits are subject to policy exclusions. The "Cancellation for Any Reason (CFAR)" Premium Policy coverage is 75% of the nonrefundable cost of your trip if cancelled 48 hours or more before scheduled departure. CFAR is only available if you insure the full cost of your trip (including flights), must be purchased prior to making your final payment for IC, and is not available for Canadian or New York residents.
Standard Policy: Between $41 and $54 depending on the full cost of your trip
Premium Policy (not available for Canadian or NY residents): Between $61 and $81 depending on the full cost of your trip
Coverage includes: trip cancellation, trip interruption, travel delay, missed connection, baggage delays or loss, non-medical emergency evacuation, accident and sickness medical expense, emergency evacuation and repatriation, cancel for any reason (optional).
Before purchasing a policy, we encourage that you read over the policy details and rate sheet. Please direct any further questions about the travel insurance policy to Jeffrey Barr of Travel Insurance Israel via phone (877-813-2304) or email.
Select one of the options below to purchase a travel insurance policy:
Please make sure to enter the full cost of your trip within the form to be fully insured.
We're working hard to make this experience as affordable as possible. Please see below for our IC specific airline discounts and travel saver tips! We are currently still securing our airline discounts for IC 2020. All discounts will be posted before registration night. Thanks for your patience!
Exclusive Airline Discounts for IC 2020
Air Canada: To book a flight for up to 10% off, access aircanada.com and enter promotion code CTEG3461 in the search panel.
American Airlines: Book with a 5% reduced fare from anywhere in the world on aa.com using Promo Code 9320BX. The promo code can be entered after selecting your flights when filling out your passenger information and is not applicable on Basic Economy fares.
Delta: Book with up to 10% reduced fares from anywhere in the world on delta.com using Meeting Event Code NMTQU.
If you are a large group (typically 10 or more) traveling on the same flight, we recommend you call your airline and ask for a group fare. Check the following options for group fare possibilities:
American Airlines: Fly with 10 or more friends, family members, or business associates on the same itinerary, and American will provide everyone with one price for the entire group! To receive a quote for group travel complete this form.
Spirit: Fly with 10 or more friends, family members, or business associates on the same itinerary, and Spirit will provide everyone with one price for the entire group!
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