TRAVEL INFORMATION
For safety considerations, details on specific hotels and accommodations will only be released to delegates and their families closer to February. We recommend waiting to book your travel until you have received confirmation that you are registered for IC 2025. For all requests related to unique travel arrangements, please reach out to the IC Customer Service Team so they can work with you in advance of IC to be as accommodating as possible.
For Delegates from Europe, Latin America, Asia, Africa, and Australia
IC Global Ambassadors Week will take place approximately between Sunday, February 9, 2025 to Wednesday, February 12, 2025, though dates are subjective to each community. Specific travel information and confirmed program dates will be provided by your local BBYO professionals or partner agency staff. All International Delegates should feel free to contact Nikki Jenner with questions.
Open to AZA & BBG Regional Presidents and Eligible Members of the IC 2025 Steering Team
Arrival on Wednesday, February 12
IC February Executives Conference and IC Advance are pre-IC experiences for Alephs and BBGs to come together to train on best practices, sharpen and learn new skills, finalize their plans for the upcoming year, and gear up for IC 2025.
IC February Executives Conference is open to AZA and BBG Council, Regional, and Country Presidents
IC Advance is invite-only for eligible members of the IC 2025 Steering Team
Airport Arrival: Denver International Airport (DEN)
All delegates flying into Denver should plan to arrive no later than 4:30 PM MST. Starting at 10:45 AM MST on Wednesday, BBYO staff and IC volunteers will be stationed throughout Denver International Airport (DEN) wearing colorful BBYO vests and holding BBYO signs. Specific information about what delegates should do upon their arrival at the airport will be provided directly to all registered delegates and their families via email a few days ahead of IC.
If your teen planned to arrive before 4:30 PM MST and experiences delays causing them to miss the last shuttle, BBYO will work with you to ensure there is a transportation plan for your teen to safely arrive at IC. Any teen who books travel to land after 4:30 PM MST will be responsible for arranging their own transportation to the IC hotel.
Shuttles will begin to head to the IC hotel by mid-morning on arrival days. Upon arrival at the hotel, teens will go through the IC check-in process. Hotel rooms may not be ready at the time of a teen's arrival, but luggage will be safely stored and there will be programming, restaurants, and cafes available for delegates to enjoy until their room is ready. Shuttles will be on a loop throughout the day and delegates may need to wait in the airport until the shuttle returns. We encourage all delegates to bring a little extra spending money for airport snacks/meals. Please note that dinner on Wednesday, February 12, will be the first meal provided.
Hotel Drop-Off (Arrival by Car or Bus)
If you are being dropped off at an IC hotel, plan on arriving between 1:30 PM MST and 4:30 PM MST. Delegates may not drive themselves to IC.
For All BBYO Members from North America
Arrival on Thursday, February 13
Airport Arrival: Denver International Airport (DEN)
All delegates flying into Denver should plan to arrive no later than 4:30 PM MST. Starting at 9:45 AM MST on both arrival days, BBYO staff and IC volunteers will be stationed throughout Denver International Airport (DEN) wearing colorful BBYO vests and holding BBYO signs. Specific information about what delegates should do upon their arrival at the airport will be provided directly to all registered delegates and their families via email a few days ahead of IC. The last shuttle from Denver Airport to the IC hotel will depart at 5:30 PM MST. If your teen planned to arrive before 4:30 PM MST and experiences delays causing them to miss the last shuttle, BBYO will work with you to ensure there is a transportation plan for your teen to safely arrive at IC. Any teen who books travel to land after 4:30 PM MST will be responsible for arranging their own transportation to the IC hotel. Please note, BBYO strongly advises arriving after 4:30 PM as teens may miss dinner and/or the start of IC Opening Ceremonies.
Shuttles will begin to head to the IC hotel by mid-morning on all arrival days. Upon arrival at the hotel, teens will go through the IC check-in process. Hotel rooms may not be ready at the time of a teen's arrival, but luggage will be safely stored and there will be programming, restaurants, and cafes available for delegates to enjoy until their room is ready. Shuttles will be on a loop throughout the day and delegates may need to wait in the airport until the shuttle returns. We encourage all delegates to bring a little extra spending money for airport snacks/meals. Please note that dinner on Thursday, February 13, will be the first meal provided.
Hotel Drop-Off (Arrival by Car or Bus)
If you are being dropped off at the IC hotel, plan to arrive between 1:30 PM MST and 4:30 PM MST. Delegates may not drive themselves to IC.
All delegates will depart IC on Monday, February 17, 2025.
Denver International Airport (DEN)
All delegates leaving via the airport should plan to book flights out of Denver after 9:30 AM MST and before 4:00 PM MST. The first BBYO shuttle to the airport will depart the hotel at 6:30 AM MST. The last airport shuttle from the IC hotel will depart at 12:30 PM MST. BBYO will not have staff at the airport after 4:00 PM MST.
Hotel Pick-Up (Departure by Car or Bus)
If you are being picked up at the hotel, please plan to depart by 9:30 AM MST. Delegates may not drive themselves home from IC.
BBYO has partnered with a licensed travel insurance agent to offer travel insurance. They provide a cost-effective solution for student groups with important benefits like trip cancellation, trip interruption, missed connection, trip delay and baggage delay. Families should strongly consider purchasing travel insurance to protect their investment and plan for the unexpected. Families may also opt to purchase travel insurance through a provider of their choosing.
Information on specific insurance plans, costs, and purchasing varies according to the following situations.
Insurance for USA Resident Teens
If your projected trip cost will be under $10,000, please use this link to purchase a travel insurance policy.
Optional “Cancel for Any Reason” (CFAR)coverage and the pre-existing conditions waiver are ONLY available if the policy is purchased on/before your final trip payment and no more than 60 days prior to departure.
If your projected trip cost will be over $10,000, you will need to purchase an individual travel insurance policy and the CFAR supplement will only be available within 21 days of your initial trip payment.
Insurance for Worldwide Teens
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